Entrepreneurs’ guide to starting a business with the right accounting infrastructure

October 10, 2023

Starting a business can be an exciting and daunting endeavor. Accounting is one of the most important aspects of any successful business, yet it’s often overlooked or misunderstood by entrepreneurs. Having a solid understanding of accounting basics is essential for making sure your business runs smoothly from day one. This guide will provide you with the information you need to create an effective accounting infrastructure for your new venture, including how to set up QuickBooks, handle tax preparation, and more. With this knowledge in hand, you’ll be well on your way to achieving success as an entrepreneur.

Hire an Accounting Professional

When hiring an accounting firm, it is important to ensure the firm has the right credentials and positive reviews. A good way to start is by researching potential firms online by reading their websites, client testimonials, and any other published information or reviews that may be available. This can provide a great insight into the quality of service they provide as well as any areas they specialize in which could be beneficial for your business.

When narrowing down your list of potential accounting firms, ask them for references from current and past clients that you can contact for more information about their experiences working with the firm. This will give you a better idea of how knowledgeable and reliable the firm is when it comes to providing financial advice and services. Additionally, inquire about their educational qualifications, level of experience, and any certifications or accreditations they hold so you can be certain you are hiring a trustworthy professional or team.

It’s also worth checking out any independent reviews posted online about the accounting firm such as on Google Reviews or Yelp. Reviews can tell you a lot about how reputable the company is and if previous customers have had positive experiences with them. Make sure to read through all reviews carefully before making an informed decision on whether a particular accounting firm is right for your business needs.

Finally, make sure to prepare an extensive list of questions that you would like answered during an initial consultation with the firm such as their fee structure and payment terms; whether they offer additional services such as bookkeeping help; what strategies they recommend for saving money on taxes; etc. This information should be documented in writing so both parties have agreed upon what was discussed before signing a contract between yourselves and the accounting firm.

Set up QuickBooks for your Business

QuickBooks is one of the most popular accounting software solutions for small businesses. It offers a wide range of features that make managing finances easier and provides users with real-time insights into their company’s financial health. Setting up QuickBooks for your business can be intimidating at first, but it doesn’t have to be! With the right preparation and guidance, setting up QuickBooks can be as simple as following a few easy steps.

The first step in setting up QuickBooks is to create an account. A QuickBooks certified pro advisor such as Integra Business Solutions located in Wyomissing, PA can assist with all aspects of setting up your account including providing discounted subscription rates. This process involves providing information about your business such as its name, address, contact information, tax identification number (if applicable), and banking details. After creating an account you will need to enter all relevant customer data including name, address, phone number, and any other necessary information required or specific to your industry needs. Once this data has been entered you will then need to set up various accounts which are used when entering transactions within QuickBooks such as bank accounts or credit cards associated with the company’s operations. Finally, you will want to link any external sources of data such as PayPal or Square payments so that QuickBooks become your financial hub for all of our business’s financial data.

Understand Accounting Basics

Accounting requires an organized record of all financial transactions and can help inform important decisions as well as understanding a business’s financial components such as asset, liabilities, equity, revenue and expenses. Accounting methods can vary from business to business. Generally accepted accounting principles are the same for most businesses in the US and include cash-basis accounting, accrual-basis accounting, tax preparation methods, and more.

Cash-basis accounting is used by some businesses because it simply accounts for vendor payment and income when cash is paid or received. Accrual-basis accounting is a more complex method where income is recognized when services have been rendered or goods have been shipped even though payment has not yet been received. It is important to note that the accrual basis of accounting results in a more accurate picture of a company’s financial condition over time.

Tax preparation methods involve organizing records of income and expenses throughout the year so that taxes can be efficiently calculated come tax filing deadlines. Ideally, these records should be kept up to date so that you can deduct as many expenses as possible for your business. Accounting software programs like QuickBooks can help manage these records more efficiently than manual entries into spreadsheets or paper ledgers. QuickBooks also offers tools such as Profit & Loss statements which allow entrepreneurs to track their progress with ease. Accounting professionals offer bookkeeping and accounting services that provide timely insight into your business finances by regularly tracking income and expenses and providing detailed reports on your financial situation. They also offer suggestions on how to save money while staying compliant with applicable regulations.

Establish Accounting Procedures & Policies

Accounting procedures and policies are essential for running a successful business, as they provide guidelines for recording financial transactions and offer structure to how finances are managed. This involves outlining the processes that should be followed when dealing with finances, such as which types of transactions need authorization from upper management and which require approval paperwork. Accounting policies also guide how to maintain accurate records, store data securely, and keep track of financial information.

It is important that these procedures and policies are documented in writing so that all personnel responsible for handling financial matters have access to the same information. This documentation should include details on each step involved in managing company accounts, such as who has the authority to approve certain types of payments or expenses, what documents must be submitted with each type of transaction request, where data should be stored, what processes must be followed when reconciling bank accounts or preparing financial statements, etc. Accounting rules and regulations should also be taken into account when developing these procedures.

Once accounting procedures have been established, it is important that all staff members adhere to them. Regular training sessions can help ensure everyone understands the proper way of handling different types of transactions and filing requirements. Additionally, upper management should regularly review the monetary activities occurring within their company to check for any discrepancies to maintain accuracy in their records. Having clear accounting procedures helps businesses run more efficiently by reducing errors associated with manual record-keeping or incorrect interpretation of regulations. Accounting policies also help create a consistent framework for decision-making across multiple departments since everyone involved will have access to the same set of rules regarding specific types of financial activities. Ultimately, this will lead to much better oversight over a company’s finances which translates into better performance and profitability over time.

Prepare Financial Statements and Reports

Financial statements and reports are essential for businesses to accurately measure their financial performance. Accounting standards such as Generally Accepted Accounting Principles (GAAPs) require companies to produce certain financial statements, providing an overall picture of a business’s financial position. When preparing these documents, organizations must ensure they adhere to all applicable regulations to maintain accuracy and integrity in their records.

The main purpose of producing financial statements and reports is to provide stakeholders with the relevant information needed to make informed decisions about the company’s finances. This includes providing key figures such as total revenues, expenses, cash flow, and liabilities; analyzing trends over time; and presenting comprehensive summary statements that clearly explain transactions carried out by the business. Without this valuable data, investors would not be able to understand how well the company is performing financially or how their money has been used.

Having accurate financial records is also important for tax preparation. Companies need to be able to prove their income and expenses in order to pay accurate taxes on time. Financial statements and reports can help them do this by showing the IRS that all taxes have been paid properly based on reported revenues and deductions.

In addition, a company’s financial statements are also necessary for obtaining bank loans or credit lines. Lenders will typically request several years of historical financial information before they consider approving any loan applications; this helps them assess risk factors associated with lending money to a particular business entity. For businesses seeking external financing sources such as venture capital funds or private equity investments, these documents can also provide further information about the company’s current economic state which could help attract potential investors who may be considering investing in the organization.

Overall, preparing detailed financial statements and reports is vital for any business looking to succeed in today’s market by helping them track their progress over time; obtain access to external financing sources; pay taxes accurately; manage budgets efficiently; identify opportunities for growth; and make more informed decision-making processes when it comes to managing their resources.

Manage Tax Preparation Process

Small businesses preparing for tax season should be sure to fully understand their obligations and the filing process. Business owners should familiarize themselves with the various types of taxes they need to pay, such as income tax, self-employment tax, and payroll taxes. They should also know which type of return form they need to fill out depending on the company structure, such as a sole proprietorship, partnership, S corporation, C corporation or other entity return. It is important that each form is filled out accurately to ensure all deductions are taken into account when calculating total taxable income.

Business owners should also consider any available tax incentives or deductions offered by their country, as these can reduce taxable income amounts. Accounting software like QuickBooks can help small business owners stay organized by tracking expenses and managing cash flow. This is an invaluable resource when it comes to helping small businesses manage their finances throughout the year.

It is also important for business owners to be aware of filing deadlines, both at the federal and state level. Filing taxes late can result in costly penalties or fees that could have easily been avoided if planned ahead of time. Furthermore, it may be beneficial for business owners to consult with a qualified accountant or tax professional in order to better understand how to optimize their returns and take advantage of all available deductions and incentives.

Tax season can be daunting for small businesses if they are not fully prepared. Business owners should plan by understanding all applicable taxes, filing requirements, deadlines, incentives, and deductions. Accounting software is a great tool that can ease some of the burdens during this process; however, consulting with a professional may still be necessary to ensure accurate and complete filing processes that maximize savings and minimize potential risks down the line!

Use Accounting Data to Make Informed Decisions

Accounting data is an essential tool for businesses that allows them to make informed decisions about their operations. Accounting data provides business owners with critical information about the company’s financial performance, such as revenue and expenses, along with other important metrics like customer acquisition and retention rates. This data can be used to analyze trends in a business’s finances and operations over time, allowing the business to better understand its financial position. Accounting data can also be used to measure the success of new initiatives or strategies by tracking changes in the company’s financial indicators pre- and post-implementation.

Business owners should also use their accounting data to build and monitor their budgets. Accounting information will help them accurately estimate costs associated with various projects and create realistic expectations for projected income streams. Accounting data can also be used to optimize spending on overhead costs such as marketing campaigns or employee salaries so that resources are deployed efficiently across the organization.

Accounting records are also important when it comes to preparing tax returns. The IRS typically requires small businesses to report incomes, deductions, and any other transactions related to the company’s finances for a given fiscal year. Accounting software such as QuickBooks makes this process easier by automatically generating reports based on collected accounting information which can then be used when filing taxes.

Overall, accounting data is an invaluable resource for businesses that want to make informed decisions about their future operations; from analyzing trends in revenues or expenses over time to creating realistic budgets or accurately filing taxes—accounting records provide valuable insights into a company’s financial health that should not be ignored! With proper analysis of this data, business owners will be able to more effectively allocate their resources across departments while still meeting their goals within budget limitations—ultimately leading them closer to achieving success!

In Conclusion

Consulting with a competent accounting professional and creating the right accounting infrastructure can help entrepreneurs maximize their potential. Accounting software like QuickBooks provides businesses with an easy way to collect, analyze, and report financial information so that informed decisions about operations can be made. Additionally, it helps streamline the tax preparation process by automatically generating reports based on collected accounting records. Having the proper accounting infrastructure from day one will ensure that your small business stays organized and efficient while helping you reach your goals more quickly!


Learn how Integra Business Solutions can be your trusted small business accounting and tax services partner. Schedule some time to chat below.

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